Microsoft Powerpoint

Microsoft PowerPoint is a tool you can use to communicate your ideas through visual aids that appear professionally designed yet are easy to produce.
This guide offers PowerPoint beginners an easy and helpful guide for learning the fundamentals of PowerPoint so that you too can create your own presentations. It also serves as a ready reference tool of reminders for the multitude of basic functions and procedures as you explore the vast capabilities of PowerPoint.
You will find that PowerPoint has nearly unlimited multi-media capabilities and the only limitations are you and your computer. PowerPoint Introduction Introduction PowerPoint is most powerful software that allows creating professional multimedia presentations. It was firstly introduced by Microsoft. PowerPoint provides facility that you can make presentation using template & design view with interactive style .There are lot of designing tools available over PowerPoint like chart, table, word art, clipart, auto shape. PowerPoint provide facility that you can see presentation on LCD Projector with audio & video. It very useful in office to present project through PowerPoint. It tells that how can make good presentation in a very efficient way. Microsoft PowerPoint is a tool you can use to communicate your ideas through visual aids that appear professionally designed yet are easy to produce. With PowerPoint you can create a variety of media, including black and white overheads, color overheads, 35-mm slides and on-screen electronic slide shows. In addition, you can prepare speaker's notes and print outlines and handouts for your audience. All these components integrated into one file make up a PowerPoint Presentation. Starting Power Point To begin running PowerPoint, go to the Start menu, and navigate to "Programs." If you navigate to the Programs menu, and from there, navigate to the Microsoft Office applications, you will see Microsoft Office PowerPoint listed. After click button “Microsoft power Point” In the "Open" section on the bottom of the “Getting Started” panel, you have the option to open a pre-existing PowerPoint file (PowerPoint files end in the file extension ".ppt") by clicking on the "Open" icon. When you click on the "Open" icon, navigate your computer to locate the file you wish to open. Select the file name and click "OK" to open the file. You can edit the presentation as needed. Power Point Window Create a New Presentation: If you want to start a new presentation, you can do one of many things. Click on the "Create a new presentation..." button. You'll notice a change in the "Getting Started" panel. It's now called "New Presentation," and you can also move forward, back, and go "home" using the buttons on the top of the panel if you want to go back and read information you may have passed. Creating Persentation Blank Presentation The blank presentation template is a design template that uses the default formatting and design. It is useful if you want to decide on another design template after working on the presentation content or if you want to create your own custom formatting and design from scratch. To create a new presentation based on the blank presentation template, select Blank Presentation under the New tab in the Task Pane . With PowerPoint already running, you can select New from the File menu. This will bring up the New Presentation Task Pane . You must then select Blank Presentation under the New tab. From Design Template This is advised for first-time and new PowerPoint users. After a few presentations on your own, you more than likely will always choose this option so as to have complete control over your presentation. A design template is a presentation that does not contain any slides but includes formatting and design. It is useful for giving your presentations a professional and consistent appearance. You can start to make a presentation by selecting a design template or you can apply a design template to an existing presentation without changing its contents. Once you choose a Design Template in PowerPoint XP you have the option of customizing the color and animation schemes in the Task Pane. Selecting the Color Scheme link allows you to customize colors for text and other objects on your slides, such as charts. Selecting Animation Schemes allows you to customize the slide transition (the way your slides appear when you advance them) and the builds (the way your title and text appear when you move from one point to another) for your title and text. You can apply these changes to one slide only or to all slides in your presentation and you can change them at any time. You will find more detailed information on Transitions and Builds later in this document. These are template example which you can choose for your Presentation. General template AutoContent Wizard The AutoContent Wizard provides templates and ideas for a variety of presentation types. Page through the wizard by clicking the Next button on the bottom of each page after making the desired choices. The AutoContent Wizard provides templates and ideas for a variety of presentation types. Page through the wizard by clicking the Next button on the bottom of each page after making necessary choices. Using the Pick a Look Wizard The second wizard you can use to create a presentation is the Pick a Look Wizard--so named because it enables you to specify the "look" of the presentation. You choose the type of output you want for your presentation (black-and-white slides, color slide s, on-screen presentation, or 35mm slides), and a template design. You then specify the information you want to add to the presentation masters (slide master, speaker's notes, handout master, and outline master). To choose a template, you can display the Presentation Template dialog box. Templates are stored in the TEMPLATE subdirectory under PWRPNT4 (your PowerPoint directory might have a different name). Templates are divided into subcategories: CLROVRHD for color overheads, BWOVRHD for black-and-white overheads, and SLDSHOW for on-screen slide shows. Be sure to choose the correct template subdirectory before selecting the template in the File Name list. When you select the template, a preview of the template appears in the bottom right corner of the Presentation Template dialog box. To use the Pick a Look Wizard, follow these steps: 1. Choose File New or press CTRL+N. PowerPoint displays the New Presentation dialog box. 2. Select the Pick a Look Wizard option, and then choose OK. The Pick a Look Wizard dialog box appears. 3. Read the information in the Step 1 dialog box and then choose the Next button. 4. Select the type of output you want for your presentation and then choose the Next button. 5. Select one of the four template designs or choose More. 6. Select a template directory in the Directories list and then select the template file in the File Name list. Choose the Apply button to use the selected template. Choose the Next button. 7. Select the printed output options you want and then choose the Next button. 8. The remaining dialog boxes that appear are determined by the output you selected in step 7. For each option, PowerPoint displays a separate dialog box that enables you to add objects to masters. When you finish with each dialog box, choose the Next button. 9. Choose the Finish button to exit the wizard and create your presentation. Open an Existing Presentation Select this option to open a PowerPoint presentation that already exists. Select the folder the file is located in from the Look in: menu and select the file on the list. Click Open to open the presentation. AutoLayout After selecting the presentation type, you will be prompted to choose the layout of the new slide. These layouts include bulleted lists, graphs, or images. Click on each thumbnail image and a description will be printed in the message box. Highlight the layout you want and click OK. Working with Slide Adding New Slide To add a new slide to your presentation, click on the New Slide button at the right end of the status bar or choose the Insert New Slide command or press CTRL+M. Deleting slide To remove a slide that you don't need, you should first display the slide by moving to it and then choose the Edit Delete Slide command. If you mistakenly delete a slide, you can get it back by immediately selecting the Edit Undo command. Moving and Copying Slides Moving Slides To move slides, you should use the Slide Sorter View. This view gives you an overall perspective of your presentation by displaying a miniature version of each slide on a single screen. The slide number appears near the bottom right of each slide. To c hange the order in which slides appear, you should select the slide you wish to move by clicking on it. (Multiple slides may be selected by holding the SHIFT key down when clicking.) Drag the slide to the new location and release the mouse button. Copying Slides Slide Sorter View is the best view to use when copying slides. Just select the slide(s) you want to copy, then press and hold down the CTRL key as you drag the slide to the copy location. The mouse pointer changes to a miniature slide with a plus symbol , and a vertical bar appears between the slides to mark the insertion location. Power Point view Views PowerPoint gives you four screen layouts for constructing your presentation in addition to the Slide Show. You can select the page view by clicking the buttons just above the formatting toolbar and the bottom of the page. Normal view This screen is split into three sections showing the presentation outline on the left, the slide in the main window, and notes at the bottom. Slide shorter A small image of each slide is displayed in Slide Sorter view. Slides can easily be ordered and sorted from this screen. Outline View The presentation outline is displayed on the majority of the screen with small windows for the slide and notes. This view is recommended for editing text. Full view Animation Schemes When you select a text box, an image object, a graph, or any other sort of PowerPoint object, you can choose to apply an animation to it. During your slideshow presentation, instead of the text just appearing on the screen regularly, an applied preset animation uses a special effect to make an object appear on the screen in some sort of action, such as "flying" or "typing" or "spinning" on to the screen. View the Animation Schemes by going to the menu bar and selecting Slide Show >> Animation Schemes. A panel containing all of the animations you can use will appear in the “Slide Design” panel on the right of your screen: Make sure you have selected an object. Then choose a Preset Animation from the list. If you click on an animation name, you can preview the animation on your screen. Custom animation If you feel like doing more advanced work with animations, you can choose to make your own special effects to apply to objects. Go to the menu bar and select Slide Show >> Custom Animation. The custom animation options will appear in the “Slide Design” panel on the right side of the screen. Play around with all of the different options until you come up with something you like. You can come up with just about any kind of combination of transitions, directions, timing, and grouping of words/letters/objects. Using Slide Transitions To keep your slide show interesting, you may want to consider applying slide transitions to your slides. A transition is an effect used to introduce slides from one to another. You can access the slide transitions by going to the menu bar and selecting Slide Show >> Slide Transition. The Slide Transition panel will appear on the right side of your screen: Here, you can control the type of transition used, and choose to apply it to your whole slideshow or just an individual slide. If you click on a transition name, a preview of the transition will play on your screen. You can decide on a speed and duration of the transition and even add a sound for when the slide transitions from one to another. Finally, you should decide upon what sort of action causes the transition during your slideshow: a mouse click, or the passing of a certain amount of time. Set up Presentation: When you have finished your slide show presentation, you can do a bit of prep-work before you view your presentation. Go to the menu bar and select Slide Show >> Set Up Show… The Following window will appear: Here, you can specify various options for how your presentation will by. You can set the “Show type” (who is your audience?), which slides to show, if you want your show to loop or play once, how to advance your slides, and set the slide show resolution. Once you have set up something you are happy with, you can view your slide show presentation. Reordering Slides To move a slide, select the slide in Slide Sorter View and click the Cut button on the Standard toolbar. This copies the slide to the Clipboard. Then click on the position where you want to insert the slide (note the flashing insertion point) and click the Paste button. You can also change the order of your slides in Slide Sorter View by clicking on a slide and dragging it to the position where you want it to appear. In Normal View you can automatically reorder slides in the left hand window or, Outline View. Simply click on the slide icon, and while holding the mouse button down, drag it above where you would like it to go. Be careful with this option however! You can also move elements of text from one slide to another. If you only wish to move an entire slide, be sure you’ve clicked on the little slide icon. As long as you haven’t saved your presentation recently, you can always “undo” something you regret (like mixing the text of one slide into that of another). Just click on “undo” from the edit menu.