Microsoft Word

Introduction

Microsoft Word is a word processor that is incredibly powerful and amazingly simple to use. An in depth we will just be looking at some of its most basic features here, as well as some tools especially appealing for you.

Microsoft word is a word-processing software that allows user to create, edit, and print documents using a computer. Of all computer applications, word processing is the most common. To perform word processing, you need a computer, a special program called a word processor.

A word processor enables you to create a document, store it electronically on a memory, display it on a screen, modify it by entering commands and characters from the keyboard, and print it on a printer.

There is a question :why use a Word processor? What are the advantages of using MS Word?

The great advantage of word processing over using a typewriter is that you can make changes without retyping the entire document. If you make a typing mistake, you simply back up the cursor and correct your mistake. If you want to delete a paragraph, you simply remove it, without leaving a trace. It is equally easy to insert a word, sentence, or paragraph in the middle of a document. Word processors also make it easy to move sections of text from one place to another within a document, or between documents. When you have made all the changes you want, you can send the file to a printer to get a hardcopy.

Starting MS Word

To Start MS Word follow these steps:

1) Go to Start

2) Click on Programs menu

3) Than click on

MS Word Application Window
The Word screen can be customized in many ways. However the basic look is below:
The Standard Toolbar
Below are some of the more commonly used buttons on the standard toolbar:
	New - Use this to start with a blank new document.
	Open - Use this to open a document you already have.
	Save - Use this to save your document. If you have not saved it before, Word will also ask for a name for the document.
	Print - Use this to print the entire document. If you wish to print only certain pages you need to choose File from the Menu bar and then Print…
	Print Preview - Use this to see how your document will look before printing it
	Spelling and Grammar - This runs a spell-check on your document.
	Cut - Use this to remove a highlighted section from your document. This is like deleting the section, except that the information is kept in the computer’s memory in case you need it later.
	Copy - This makes a copy of a highlighted section into the computer’s memory for later use.
	Paste - Use this to put into the document whatever you have cut or copied earlier.
	Undo - Use this to undo the last thing you did, or click on the black down-arrow to choose which of several recent actions you wish to undo.
	Redo - This re-does what you just un-did.
	Tables and Borders - This opens up a toolbar to create and alter tables, borders, and shading.
	Insert Table - This lets you insert a table in your document. A table is made up of rows and columns of cells.
	Insert Columns - This allows you to split sections of your document into columns like a newspaper
	Drawing - This opens up a Drawing Toolbar at the bottom of the screen, which allows you to insert neat graphics into your document.
	Show/Hide - Use this button to toggle whether or not you can see spaces and end-of-line marks. This is useful for editing.
The Formatting Toolbar
Font - Click the black down-arrow to choose a new font to type with. A font is a type style that determines how the letters will look. Font Size - Click the black down-arrow to change the size of the font, or type right in the box to enter a custom size. Bold - Click here to begin typing in bold face. Italic - Click here to begin typing in italics. Underline - Click here to underline what you type. Highlight - Use this to put color behind text. Use the black down-arrow to choose the color. Align Left - This makes the text line up along the left side of the page. Center - This makes the text be centered on the page. Align Right - This makes the text line up along the right side of the page. Justify - This makes the text stretch all the way to both sides of the page. Numbering - This puts a number at the start of each new line you type. Good for tests. Bullets - This puts bullets (little dots, squares, stars) at the start of each new line. Good for making lists. Decrease Indent - Move the start of the line to the left, usually 0.5 inch. Increase Indent - Move the start of the line to the right, usually 0.5 inch. Borders - Add a border line around your selected text.

Creating and Opening a File

Creating a New File

Opening a new file in Word is very easy to do. There are a few different methods for this task. Follow any of the methods listed below:

1. Open up Word and go to File and choose New. Then double click on blank document.

2. Click on the new document icon found on the standard toolbar.

3. Click on the start button and then click on New Office Document.

4. Double click on blank document.

Any of these methods will open up a new document for us to work on.

Example:

Opening Up an Existing File

After you have begun creating Word documents you will need to open them to continue working on them. These would be examples of existing files that you want to work on.

To open up an existing file follow these steps:

1. Go to File on the menu bar and choose Open or click on the Open icon on teh standard toolbar, or click on Control +O.

2. The Open dialog box will display.

3. Click on the down arrow where it says look in and browse to the file you want to open.

4. Double click on it or click on it once and choose open.

5. Your existing file will open.

Office Assistants

The Office assistants are interactive characters that can be displayed on your screen. They are used to help provide automated tips as you are working in Word. You can also use them to search out the help database for answers to questions. The types of assistants that are available are show below as well as the directions for using the assistants.

Clippit Marlin F1 Marlin Office Logo Mother Nature Links Rocky The Dot

To use the assistant follow these steps:

• Click on the question mark/light bulb icon that is on the end of the standard toolbar.

OR

• Go to help on the menu bar and click on Microsoft Word help.

To change the assistant follow these steps:

• Right click on the character and choose assistant.

• Under the Gallery tab click on the next button to see the different assistants you have to choose from. An image of the assistant will be displayed along with their name and a short animation.

• Click on OK when you find one that you want to use.

• Your new assistant will appear on the screen.

Page Setup

You can change your page orientation quickly in Word. Some documents you may want your paper to be in a landscape (horizontal) mode while others you would like to use portrait. Portrait is the default for new documents.

To change your layout follow these steps:

1. With your new document open go to File on the menu bar and choose Page Setup.

2. Click on the paper size tab and choose either landscape or portrait.

3. Click on OK.

Margins

By default your new documents are set with the margins you see below. You can change this at any time .This is especially helpful if you want to fit more on the page by decreasing the margins.

Top: 1" Bottom: 1" Left: 1.25" Right: 1.25"

To change your margins follow these steps:

1. With your document open go to File then Page Setup.

2. Click on the Margins tab.

3. Type in the numbers you want for your margins or use the up and down arrows.

4. Click on OK.

Document View

In Word, you can display your document in one of five views: Normal, Web Layout, Print Layout, Reading Layout, or Outline Layout.

Normal View

Normal view is the most often used and shows formatting such as line spacing, font, point size, and italics. Word displays multiple-column text in one continuous column.

Web Layout

Web layout view enables you to view your document as it would appear in a browser such as Internet Explorer.

Print Layout

The Print Layout view shows the document as it will look when it is printed.

Reading Layout

Reading Layout view formats your screen to make reading your document more comfortable.

Outline view

Outline view displays the document in outline form. Headings can be displayed without the text. If you move a heading, the accompanying text moves with it.

Before moving ahead, check to make sure you are in Normal view:

1. Click View on the Menu bar.

2. The icon next to Normal should have a box around it. If the icon next to normal has a box around it, press Esc to close the menu. If the icon next to Normal does not have a box around it, continue on to the next step.

3. Click Normal. You are now in Normal view.

TextArea

Just below the ruler is a large area called the "text area." You type your document in the text area. The blinking vertical line in the upper left corner of the text area is the cursor. It marks the insertion point. As you type, your work shows at the cursor location. The horizontal line next to the cursor marks the end of the document.

Exiting Word

You have completed Lesson One. Typically, you would save your work before exiting. This lesson does not require you to enter any text, so you might have nothing to save.

To exit Word:

1. Click File.

2. Click Exit, which can be found at the bottom of the drop-down menu.

3. If you have entered text, you will be prompted: "Do you want to save changes to Document1?" To save your changes, click Yes. Otherwise, click No.

4. Specify the correct folder in the Save In box.

5. Name your file by typing eBIZ.doc in the File Name field.

6. Click Save.

MS Word : How to & What is

How to Click?

During the instruction that follow, you will be asked to "click" items. When asked to click:

1. Point to the item.

2. Press your left mouse button once.

If you are asked to double-click an item:

1. Point to the item.

2. Quickly press your left mouse button twice.

If you are asked to right-click:

1. Point to the item.

2. Press your right mouse button.

Options

Status Bar

The Status bar appears at the very bottom of the screen and provides such information as the current page, current section, total number of pages, inches from the top of the page, current line number, and current column number. The Status bar also provides options that enable you to track changes or turn on the Record mode, the Extension mode, the Overtype mode, and the Spelling and Grammar check.

Horizontal and Vertical Scroll Bars

TheHorizontal and Vertical scroll bars, if turned on, enable you to move up and down or across the window simply by pressing the icons located on the scroll bars. The Horizontal scroll bar is located above the Status bar. The Vertical scroll bar is located along the right side of the screen. To move up and down your document, click and drag the Vertical scroll bar up and down. To move back and forth across your document, click and drag the Horizontal scroll bar.

Nonprinting Characters

Certain characters do not print but do affect the document layout. You can elect to see these characters on the screen as you type or have them remain invisible. For these lessons, you should opt to see them onscreen.

Here are most of them:

Denotes a tab .. Denotes a space ¶ Denotes the end of a paragraph .... Denotes hidden text

To show non-printing characters:

1. Click Home 2. Click the Show/Hide button. The button is orange.

Recently Used File List

If you enable the recently used file list, clicking File displays the most recently opened files near the bottom of the drop-down menu. You can click the file name to open the file quickly.

Setting Options

Before proceeding, turn on the Status bar, Horizontal scroll bar, Vertical scroll bar, nonprinting characters, and the recently used file list.

Follow the procedure outlined here:

1. Click Tools on the Menu bar. 2. Click Options. 3. Click View to choose the View tab.

4. In the Show frame, check to see if there are checks next to Status Bar, Horizontal Scroll Bar, and Vertical Scroll Bar.

5. If all these items do not have check marks, go to the box next to the unchecked item(s) and click the left mouse button.

Note: You toggle the check mark on and off by clicking the left mouse button.

6. In the Formatting Marks frame, check to see if there is a check mark next to All.

7. If there is no check mark next to All, go to the box next to All and click the left mouse button. A check mark will now appear.

8. Click General to choose the General tab.

9. Check to see if there is a check mark next to the Recently Used File List. If there is no check mark, go to the box next to Recently Used File List and click the left mouse button. Check to see if the number in the Entries box is at least four. If it is not, type 4 in the box.

10. Check to see if Inches is selected in the Measurement Units box (this sets the unit of measurement for the ruler). If it is not, click the pull-down menu and then click Inches.

11. Click OK to close the dialog box.

Highlighting Text

Throughout, you will be asked to highlight text. You can use either of the following methods:

Highlighting by Using the F8 and Arrow Keys

1. Place the cursor before or after the text you wish to highlight and click the left mouse button.

2. Press the F8 key, which will serve as an "anchor" showing where text you wish to highlight begins or ends.

3. Press the appropriate arrow key (left arrow to move to the left or right arrow to move to the right) until the text is highlighted. You can use the up or down arrow key to highlight one line at a time. Press Esc to remove the anchor.

Highlighting by Using the Mouse

1. Place the cursor before or after the text you wish to highlight.

2. Hold down the left mouse button.

3. Move the mouse left, right, up, or down until the text is highlighted.

Highlighting Menu Items

Menu Bar

To select a Menu bar item:

1. Click the Menu bar item. A drop-down menu will appear.

2. To change the Menu bar option selected, move the mouse pointer across the Menu bar.

Note: After you highlight an item on the Menu bar, you can also use the left and right arrow keys to move across the Menu bar.

Drop-Down Menu Items

When you click any option on the Menu bar, a drop-down menu appears.

To choose a drop-down menu item:

• Click the drop-down menu item.

Or

1. Use the arrow keys to move up or down the drop-down menu.

2. Press Enter to select a drop-down menu item.

Placing the Cursor

During the lessons, you will often be asked to place the cursor at a specific location on the screen. You place the cursor by moving the cursor to the specified location and pressing the left mouse button or by using the arrow keys to move to the specified location.

Choosing Menu Commands by Using the Alt Key

There are many methods to accomplish tasks when you are using Microsoft Word. Generally, when selecting items from the menu, we will ask you to click or highlight the menu item.

However, you can also select a menu option by:

1. Pressing the Alt key while typing the underlined letter on the Menu bar.

2. Typing the letter underlined on a drop-down menu. If a dialog box appears, you can move around the dialog box by pressing the Alt key and any underlined option.

Shortcut Key Demonstration

1. Hold down the Alt key and press "o" to select Format from the menu.

2. Press "p" to select Paragraph from the drop-down menu.

3. Hold down the Alt key and press "i" to select the Indents and Spacing tab.

4. Hold down the Alt key and press "b" to select Before from the Spacing frame.

5. Press Enter to close the dialog box.

Shortcut Notations

A key name followed by a dash and a letter means to hold down the key while pressing the letter. For example, Alt-o means you should hold down the Alt key while pressing "o."

A shorthand notation of the above demonstration would read as follows:

1. Press Alt-o, p.

2. Press Alt-i.

3. Press Alt-b.

4. Press Enter.

Basic Features

Features

Microsoft Word is a word processor that is incredibly powerful and amazingly simple to use. An in depth we will just be looking at some of its most basic features here, as well as some tools especially appealing for you.

Microsoft word is a word-processing software that allows user to create, edit, and print documents using a computer. Of all computer applications, word processing is the most common. To perform word processing, you need a computer, a special program called a word processor.

A word processor enables you to create a document, store it electronically on a memory, display it on a screen, modify it by entering commands and characters from the keyboard, and print it on a printer.The following features in Word make it even easier to create Web, e-mail, and print documents.

• Click-n-type:

In Page Layout view, you can move the cursor anywhere on a page, double-click, and then start typing. This simplifies complex document layout.

• Office Clipboard :

Gather information from multiple sources and place up to 12 items on the Microsoft Office Clipboard at a time.

• Tables:

Create nested tables, floating tables, arbitrarily positioned tables including side-by-side tables, and integrated header rows .

• Thesaurus:

Word has a new thesaurus. Right-click a word, point to synonyms, and then you can select a word from the synonyms list.

• Language AutoDetect:

Word automatically detects the language you are typing in and can intelligently use the correct spelling and grammar checker, AutoCorrect, and other proofing tools.

• Multilingual AutoCorrect:

Word now supports multiple AutoCorrect lists, so the automatic correction works for multilingual authors.

• Hyphenation:

Hyphenation works in many languages. When different languages are detected, hyphenation is done correctly for that language.

Web documents

As more schools develop intranets where students and faculty can publish, share, collaborate, and manage their projects, Word lets people put information in an online format without having to know HTML.

The following features make creating Web documents easier than ever:

• Save as HTML:

All of your formatting will be preserved when you save documents as HTML files.

• Web Page Wizard:

Word provides a wizard for creating professional-looking Web pages and multi-page Web sites.

• Browser compatibility :

People often create Web pages that are not viewable in older browsers. To make sure others can view your pages, Word allows you to turn off features that are not supported in older browsers.

• Web Page Preview:

From Word , you can preview Web pages in the default browser, even without saving the pages first.

• Themes:

Themes have been created and coordinated between Microsoft Office Professional and the Microsoft FrontPage Web site creation and management tool. This makes it easy to create consistent-looking Web pages.

• Frames:

Frames provide a simple way to make Web sites easier to navigate. Word provides tools to create and view frames pages as they will appear on the Web.

• Tables of contents:

Word can automatically generate tables of contents with several options that work well for online viewing, including the use of frames.

• Hyperlinks:

In Word you can easily create, edit, follow, and remove hyperlinks in online and Web documents.

Bold, Underline, and Italicize

You can bold, underline, or italicize when using Word. You also can combine these features -- in other words, you can bold, underline, and italicize a single piece of text. In the exercise that follows, you will learn three different methods for bolding, italicizing, or underlining when using Word. You will learn to bold, italicize, or underline by using the menu, an icon, or the keys.

BOLD

Bold - Using the Menu

1. On the line that begins with Menu, highlight the word Bold. To do so, place the cursor before the letter "B" in "Bold." Press the F8 key; then press the right arrow key until the entire word is highlighted.

2. Choose Format > Font from the menu. The Font Dialog box opens.

3. Click Bold in the Font Style box.

Note: You can see the effect of your selection in the Preview window. To turn off the bold, click Regular.

4. Click OK to close the dialog box.

5. Click anywhere in the text area to remove the highlighting. You have bolded the word bold.

Bold by Using an Icon

1. On the line that begins with "Icon," highlight the word "Bold." To do so, place the cursor before the letter "B" in "Bold." Press the F8 key; then press the right arrow key until the entire word is highlighted.

2. Click the Bold icon on the toolbar.

Note: To turn off bold, highlight the text and press the Bold icon again.

3. Click anywhere in the Text area to remove the highlighting.

Bold by Using the Keys

1. On the line that begins with "Keys," highlight the word "Bold." To do so, place the cursor before the letter "B" in "Bold." Press the F8 key; then press the right arrow key until the entire word is highlighted.

2. Press Ctrl-b (hold down the Ctrl key while pressing b).

Note: To turn off Bold, press Ctrl-b again. You can also remove formatting by pressing Ctrl-spacebar.

3. Click anywhere in the Text area to remove the highlighting.

Italic

Italicize - Using the Menu

1. On the line that begins with "Menu," highlight the word "Italicize." To do so, place the cursor before the letter "I" in "Italicize." Press the F8 key; then press the right arrow key until the entire word is highlighted.

2. Choose Format > Font from the menu.

3. Click Italic in the Font Style box.

Note: You can see the effect of your selection in the Preview window. To turn off the italics, click Regular.

4. Click OK to close the dialog box.

5. Click anywhere in the Text area to remove the highlighting.

Italicize by Using an Icon

1. On the line that begins with "Icon," highlight the word "Italicize." To do so, place the cursor before the letter "I" in "Italicize." Press the F8 key; then press the right arrow key until the entire word is highlighted.

2. Click the Italic icon on the toolbar.

Note: To turn off italics, highlight the text and press the Italic icon again.

3. Click anywhere in the Text area to remove the highlighting.

Italicize by Using Keys

1. On the line that begins with "Keys," highlight the word "Italicize." Place the cursor before the letter "I" in "Italicize." Press the F8 key; then press the right arrow key until the entire word is highlighted.

2. Press Ctrl-i (hold down the Ctrl key while pressing i).

Note: To toggle Italic off, press Ctrl-i again. You can also remove formatting by pressing Ctrl-spacebar.

3. Click anywhere in the Text area to remove the highlighting.

Underline

Underline - Using the Menu

You can underline when using Word. The following are some of the underlines that are available if you use the menu:

Underline by Using the Icon

1. On the line that begins with "Icon," highlight the words "Underline these words."

2. Click the Underline icon on the toolbar. You will get a single underline.

Note: To turn off underlining, press the Underline icon again.

3. Click anywhere in the Text area to remove the highlighting.

Underline by Using the Keys

1. On the line that begins with "Keys," highlight the words "Underline these words." 2. Press Ctrl-u (hold down the Ctrl key while pressing u). You will get a single underline. Note: To turn off underlining, press Ctrl-u again. 3. Click anywhere in the Text area to remove the highlighting.

All Three - Using the Menu

1. On the line that begins with "Menu," highlight the words "All three." 2. Choose Format > Font from the menu. 3. In the Font Style box, click Bold Italic.

Note: You can see the effect of your selection in the preview window. To turn off the Bold Italic, click Regular.

4. In the Underline box, click to open the pull-down menu. Click the type of underline you want to use.

Note: To remove an underline, select None from the pull-down menu.

5. Click OK to close the dialog box.

6. Click anywhere in the Text area to remove the highlighting.

All Three by Using Icons

1. On the line that begins with "Icon," highlight the words "All three." 2. Click the Bold icon on the toolbar. 3. Click the Italic icon on the toolbar. 4. Click the Underline icon on the toolbar. 5. Click anywhere in the Text area to remove the highlighting.

All Three by Using the Keys

1. On the line that begins with "Keys," highlight the words "All three." 2. Press Ctrl-b (bold). 3. Press Ctrl-i (italicize). 4. Press Ctrl-u (underline).

Note: You can remove formatting by highlighting the text and pressing Ctrl-spacebar.

5. Click anywhere in the Text area to remove the highlighting.

Bullets and Numbering

In Microsoft Word, you can easily create bulleted or numbered lists of items. Several bulleting and numbering styles are available, as shown in the examples. You select the one you wish to use. Try the exercises to see how it works.

Examples -- Numbering

Examples -- Bulleting

To remove the numbering:

1. Highlight the list again. 2. Choose Format > Bullets and Numbering from the menu. 3. Click None. 4. Click OK. Your list is no longer numbered.

Numbering by Using the Icon

1. Highlight the list you typed.

2. Click the Numbering icon on the Formatting toolbar. Your list is now numbered.

To remove the numbering:

1. Highlight the list again.

Click again on the Numbering icon . Your list is no longer numbered.

Bulleting

1. Highlight the list you typed. 2. Choose Format > Bullets and Numbering from the menu. 3. Choose the Bulleted tab. 4. Several styles are available to you. Click the style you want to use. 5. Click OK. Your list is now bulleted.

To remove bulleting:

1. Highlight the list again. 2. Choose Format > Bullets and Numbering from the menu. 3. Click None. 4. Click OK. Your list is no longer bulleted.

Bulleting by Using the Icon

1. Highlight the list you typed.

2. Click the Bullets icon on the Formatting toolbar. Your list is now bulleted.

To remove the bulleting:

1. Highlight the list again. 2. Click the Bullets icon again. Your list is no longer bulleted.

Undo & Redo

You can quickly reverse most commands you execute by using Undo. If you then change your mind, you can use Redo.

Undo & Redo by Using Keys

1. Type: Undo example. 2. Press Ctrl-Z. The typing disappears. 3. Press Ctrl-Y. The typing reappears. 4. Highlight ";Undo example." 5. Press Ctrl-U to underline. 6. Press Ctrl-Z. The underline is removed. 7. Press Ctrl-Y. The underline reappears.

Printing

After you have finished typing your document, you will want to print it. While preparing to print, you can specify the number of copies you want and the pages you want to print.

To Print Your Document :

1. Choose File > Print from the menu. 2. Click OK.

Alternate Method - Printing by Using the Icon

Click the Print icon on the Standard toolbar.

Cut and Paste

In Microsoft Word, you can cut (delete) text from one area of a document and save that text so it can be pasted elsewhere in the document. When you cut text, it is stored on the Clipboard. You can also copy text. When you copy text, it is also stored on the Clipboard. Information stored on the Clipboard stays there until new information is either cut or copied. Each time you execute Cut or Copy, you replace the old information on the Clipboard with whatever you just cut or copied. You can paste Clipboard information as often as you like.

Cut - Using the Menu

1. Type the following: I want to move. I am content where I am. 2. Highlight "I want to move." 3. Choose Edit > Cut from the menu. 4. Your text should now read: "I am content where I am."

Paste - Using the Menu

1. Place the cursor after the period in the sentence "I am content where I am." 2. Press the spacebar to leave a space. 3. Choose Edit > Paste from the menu. 4. Your text should now rea "I am content where I am. I want to move."

Cut by Using the Icon

1. Type the following: I want to move. I am content where I am. 2. Highlight "I want to move."

3. Click the Cut icon .

4. Your text should now read: " I am content where I am."

Paste by Using the Icon

1. Place the cursor after the period in the sentence "I am content where I am." 2. Press the spacebar to leave a space.

3. Click the Paste icon .

4. Your text should now read: "I am content where I am. I want to move."

Cut by Using Keys

1. Type the following: I want to move. I am content where I am. 2. Highlight "I want to move." 3. Press Ctrl-X. 4. Your text should now read. " I am content where I am."

Paste by Using Keys

1. Place the cursor after the period in the sentence: "I am content where I am." 2. Press the spacebar to leave a space. 3. Press Ctrl-V. 4. Your text should now read. "I am content where I am. I want to move."

Copy and Paste

In Microsoft Word, you can copy text from one area of the document and place that text elsewhere in the document. As with cut data, copied data is stored on the Clipboard.

Copy - Using the Menu

1. Type the following: You will want to copy me. One of me is all you need. 2. Highlight ""You will want to copy me." " 3. Choose Edit > Copy from the menu. 4. Your text should now read: "I am content where I am."

Paste - Using the Menu

1. Place the cursor after the period in the sentence "One of me is all you need." 2. Press the spacebar to leave a space. 3. Choose Edit > Paste from the menu. 4. Your text should now read "You will want to copy me. One of me is all you need. You will want to copy me."

Copy by Using the Icon

1. Type the following: You will want to copy me. One of me is all you need. 2. Highlight "You will want to copy me." 3. Click the Copy icon .

Paste by Using the Icon

1. Place the cursor after the period in the sentence: "One of me is all you need." 2. Press the spacebar to leave a space. 3. Click the Paste icon . 4. Your text should now read: "You will want to copy me. One of me is all you need. You will want to copy me."

Copy by Using Keys

1. Type the following: You will want to copy me. One of me is all you need. 2. Highlight "You will want to copy me." 3. Press Ctrl+C.

Paste by Using Keys

1. Place the cursor after the period in the sentence "One of me is all you need." 2. Press the spacebar to leave a space. 3. Press Ctrl+V.

4. Your text should now read:

"You will want to copy me. One of me is all you need. You will want to copy me."

AutoText

Cut and Copy both store information on the Clipboard. Each time you store new information on the Clipboard, the old information is lost. If you wish to store text permanently so you can use it repeatedly, use AutoText.

1. Type the following: AutoText information is stored permanently.

2. Highlight "AutoText information is stored permanently."

3. Choose Insert > AutoText > New from the menu.

4. Microsoft Word suggests a name. The suggestion displays in the dialog box. Change the name by typing AT in the Please Name Your AutoText Entry field.

5. Click OK.

6. Click anywhere in the text area to remove the highlighting.

7. Place the cursor between the period in the sentence you just typed and the paragraph marker (¶).

8. Press the spacebar twice to leave two blank spaces.

9. Type AT.

10. Press F3.

11. Your text should now read:

"AutoText information is stored permanently. AutoText information is stored permanently."

Note: Whenever you need the text, simply type the name and press F3.

Spell Check

Word checks your spelling and grammar as you type. Spelling errors display with a red wavy line under the word. Grammar errors display with a green wavy line under the error. If you want to spell check your entire document, press F7 or click the spelling icon , or choose Tools > Spelling and Grammar from the menu. If you want to spell check part of your document, highlight the area you want to spell check. Then press F7 or click the spelling icon , or choose Tools > Spelling and Grammar from the menu.

1. Type the following exactly as shown. Include all errors. Open thr door for Mayrala. She is a teacher from the town of Ridgemont. 2. Highlight: "Open thr door for Mayrala. She is a teacher from the town of Ridgemont."

3. Press F7 or click the Spelling icon on the Standard toolbar.

4. "The" is misspelled, so it is highlighted on the screen and noted in the Not in Dictionary box.

5. Word suggests correct spellings. These suggestions are found in the Suggestions box.

6. To change the word to the correct spelling, make sure "the" is highlighted in the Suggestions box. Click Change. Note: If the word is misspelled in several places in the document, click Change All to correct all misspellings.

7. The name "Mayrala" is not in the dictionary, but it is correct. Click Ignore Once to leave "Mayrala" in the document with its current spelling. Note: If a word appears in several places in the document, click Ignore All so you are not prompted to correct the spelling for each occurrence.

8. "Ridgemont" is not found in the dictionary. If you frequently use a word not found in the dictionary, you should add that word to the dictionary by pressing the Add to Dictionary button. Word will then recognize the word the next time it encounters it. Click Add to Dictionary.

9. The following should appear on your screen: "Word finished checking the selection. Do you want to continue checking the remainder of the document?"

10. Click No. If you wanted Word to spell-check the entire document, you would have clicked on Yes.

Find and Replace

If you need to find a particular word osr piece of text, you can use the Find command. If you want to search the entire document, simply execute the Find command. If you want to limit your search to a selected area, highlight that area and then execute the Find command.

After you have found the word or piece of text you are searching for, you can replace it with new text by executing the Replace command.

Find - Using the Menu

1. Type the following: Ravi is from Ambikapur. He lives on the Ambikapur side of town. His friend attends DAV High School.

2. Choose Edit > Find from the menu.

3. Type DAV in the Find What field. 4. Click Find Next. Note that the "DAV" in DAVon is highlighted. 5. Click Find Next. Note that "DAV" is highlighted. 6. Click Find Next. Note that the "DAV" in DAVern is highlighted. 7. Click Find Next. The following message should appear: "Word has finished searching the selection. Do you want to search the remainder of the document?" 8. Click No. 9. Click Cancel.

Find by Using Keys

1. Type the following: Ravi is from Ambikapur. He lives on the Ambikapur side of town. His friend attends DAV High School.

2. Press Ctrl+F.

2. Follow steps 5 through 10 in the preceding section.

Replace - Using the Menu

1. Type the following: Ravi is from Ambikapur. He lives on the Ambikapur side of town. His friend attends DAV High School.

2. Choose Edit > Replace from the menu.

3. Type "DAV" in the Find What box. 4. Click Find Next. 5. In the Replace With box, type DPS. 6. Click Replace. Word replaces DAV with DPS. 7. The "DAV" is highlighted. 8. Click Replace. DAV becomes DPS. 9. The following message will appear: "Word has finished searching the selection. Do you want to search the remainder of the document?" 10. Click No. 11. Click Close. 12. Your text should now read, Ravi is from Ambikapur. He lives on the Ambikapur side of town. His friend attends DPS High School.

Replace by Using Keys

1. Type the following: Ravi is from Ambikapur. He lives on the Ambikapur side of town. His friend attends DAV High School.

2. Press Ctrl+H. 3. Follow steps 3 through 11 in the preceding section..

Font Size

In Microsoft Word, you can change the size of your font (text). The following exercise illustrates changing the font size.

Font Size

Change Font Size - Using the Menu

1. Type the following: I am the smallest. I am a little bigger. I am the biggest. 2. Highlight "I am the smallest." 3. Choose Format > Font from the menu. 4. Choose the Font tab.

5. Type 8 in the Size field, or click 8 in the box below the Size field. 6. Click OK. 7. Highlight "I am a little bigger."

8. Choose Format > Font from the menu. 9. Choose the Font tab. 10. Type 14 in the Size field, or click 14 in the box below the Size field. 11. Click OK.

12. Highlight "I am the biggest." 13. Choose Format > Font from the menu. 14. Choose the Font tab. 15. Type 24 in the Size field, or click 24 in the box below the Size field. 16. Click OK. 17. Your text should now look similar to the following: "I am the smallest. I am a little bigger. I am the biggest."

Change Font Size by Using the Toolbar

1. Highlight: "I am the smallest. I am a little bigger. I am the biggest." 2. Press Ctrl-spacebar to set the formatting back to the default. 3. Highlight "I am the smallest."

4. In the Font Size box on the toolbar, type 8.

5. Press Enter.

6. Highlight "I am a little bigger."

7. In the Font Size box on the toolbar, type 14.

8. Press Enter.

9. Highlight "I am the biggest."

10. In the Font Size box on the toolbar, type 24.

11. Press Enter.

Fonts

In Microsoft Word, you can change the font (the "family" of type you use for your text).

This feature is illustrated in the following exercise:

Change the Font - Using the Menu

1. Type the following: Arial Courier Times New Roman 2. Highlight "Arial." 3. Choose Format > Font from the menu. 4. Choose the Font tab.

5. In the box below the Font field, click "Arial." 6. Click OK. 7. Highlight "Courier." 8. Choose Format > Font from the menu. 9. Choose the Font tab.

10. In the box below the Font field, click "Courier New." 11. Click OK. 12. Highlight "Times New Roman." 13. Choose Format > Font from the menu.

14. Choose the Font tab. 15. In the box below the Font field, click "Times New Roman." 16. Click OK.

17. Your text should now look similar to the following: "Arial Courier Times New Roman"

Change the Font by Using the Formatting Toolbar

1. Highlight "Arial Courier Times New Roman."

2. Press Ctrl-spacebar. Ctrl-spacebar sets the formatting back to the default. 3. Highlight "Arial."

4. Click to open the Font pull-down menu on the Formatting toolbar.

5. Click "Arial." 6. Next, highlight "Courier."

7. Click to open the Font pull-down menu on the Formatting toolbar. 8. Click "Courier." 9. Next, highlight "Times New Roman." 10. Click to open the Font pull-down menu

11. Click "Times New Roman." 12. Your text should now look similar to the following: "Arial Courier Times New Roman"